You can share files or folders in your OneDrive with anyone by sending them a web link to it.
With it you can sync files on your Windows 10 PC to the cloud and to your other Windows PCs, your smartphone or tablet (with the OneDrive app for Android, iOS, or iPadOS installed), and even your Mac (via the OneDrive Mac app). For info, see Restore a deleted OneDrive.Microsoft’s cloud storage, OneDrive, can back up your files online.
To restore the OneDrive, you need to use PowerShell. During this time, users will no longer be able to access any shared content in the OneDrive. Seven days before the retention period expires, a second email will be sent to the manager or secondary owner as a reminder that the OneDrive will be deleted in seven days.Īfter seven days, the OneDrive for the deleted user is moved to the site collection recycle bin, where it is kept for 93 days. If a manager isn't specified for the user account, but a secondary owner was entered in the SharePoint admin center, the secondary owner will receive an email telling them they have access to the OneDrive, and that the OneDrive will be deleted at the end of the retention period.
For info about specifying a user's manager in the Azure Active Directory admin center, see Add or update a user's profile information. If a manager is specified for the deleted user, the manager will receive an email telling them they have access to the OneDrive, and that the OneDrive will be deleted at the end of the retention period. For more information about using this cmdlet, see Set-SPOTenant. The default retention period for OneDrive is also 30 days, but you can change this in the SharePoint admin center (see Set the OneDrive retention for deleted users) or by using the PowerShell cmdlet SetSPOTenant -OrphanedPersonalSitesRetentionPeriod. The deleted user will appear in the Microsoft 365 admin center for 30 days.
The OneDrive Clean Up Job runs, and the OneDrive is marked for deletion. The account deletion is synchronized to SharePoint. Email notifications will also be sent to the secondary owner account when the value is populated.Ī user is deleted from the Microsoft 365 admin center or is removed through Active Directory synchronization. This account will be the appointed owner of the OneDrive if the user's manager isn't set in Azure AD. We recommend that you also specify a secondary owner account in the My Site Cleanup section. Next to My Site Cleanup, make sure Enable access delegation is selected. Under My Site Settings, select Setup My Sites. If you have Office 365 operated by 21Vianet (China), sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the More features page. Go to More features in the new SharePoint admin center, and sign in with an account that has admin permissions for your organization. If access delegation is disabled or a manager or secondary owner isn't set for a user, no one will have automatic access when the user is deleted or be warned that the OneDrive will be deleted. Follow these steps to confirm that this automatic access delegation is enabled for your organization, and to set a secondary owner in case a user doesn't have a specified manager. Configure automatic access delegationīy default, when a user is deleted, the user's manager is automatically given access to the user's OneDrive. (To change the retention time, see Set the OneDrive retention for deleted users.) They'll receive an email with a link to these instructions for accessing the deleted user's OneDrive: Copy files from another user's OneDrive.
If you give another user access to the OneDrive, that user will have 30 days by default to access and download the files they want to keep. For more info, see Delete a user from your organization. When you delete a user from the Active users page in the Microsoft 365 admin center, you can choose what you want to do with the user's product licenses, email, and OneDrive. Deleting a user from the Microsoft 365 admin center This article describes how you can manage a user's OneDrive when you delete the user's Microsoft 365 account for your organization, and what steps happen automatically.